Privacy Notice


The Data Protection Regulations in the UK include two key pieces of law:

  • The Data Protection Act 2018
  • The UK GDPR which was adapted from the EU version at Brexit and now applies to processing for people based in the UK

There are other regulations in specific areas which need to be taken into account. This Privacy Notice has been written within the legislative framework as at July 2020. It will be revised as the framework and case law change.


What is this Privacy Notice about? 

This Privacy Notice is part of the information to data subjects about how personal data is used. Being transparent and providing accessible information to individuals about how organisations will use their personal information is a key element of Data Protection Regulations. 

This Privacy Notice is part of our programme to make the data processing activities we are carrying out in order to meet our healthcare obligations transparent.
The Privacy Notice tells you about information we collect and hold about you, the legal basis for collecting and holding the information, what we do with it, how we keep it secure (confidential), who we might share it with and what your rights are in relation to your information.


Who we are

We are a thriving GP Practice situated in North West London 


Types of information we use

We use the following types of information/data:

  • Personal data or sensitive personal/special categories of personal data such as: 
    • demographics – name, address, date of birth, postcode, NHS number
    • racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, medical/health data, sexual life or sexual orientation data.
  • Pseudonymised - about individuals but with identifying details (such as name or NHS number) replaced with a unique code.
  • Anonymised - about individuals but with identifying details removed.
  • Aggregated - anonymised information grouped together so that it doesn't identify individuals.

What we use your personal data and special categories of personal data (known as or sensitive personal) for

We use and share information about you in a number of ways. These include:

Primary uses - information from your GP medical record which can be made available to other NHS and public sector organisations, including doctors, nurses and care professionals in order to help them make the best informed decision, and provide you with the best possible direct care delivery.

Secondary uses - information from your GP medical record involves extracting identifiable data and (usually) sharing that data with other NHS organisations, for the purpose of indirect care. Examples include using your information for research, auditing, and healthcare planning (population health management).

A national opt-out for some secondary uses exists for your data – please see section  below. National data opt-out - NHS Digital.  This gives everyone the ability to stop health and adult social care organisations from sharing  confidential patient information for reasons other than providing their individual care and treatment.

The national data opt-out was introduced on 25 May 2018, enabling patients to opt out from the use of their data for research or planning purposes, in line with the recommendations of the National Data Guardian in her Review of Data Security, Consent and Opt-Outs

Patients can view or change their national data opt-out choice at any time by using the online service at Your NHS Data Matters webpage or by clicking on "Your Health" in the NHS App, and selecting "Choose if data from your health records is shared for research and planning".

General Practice Data for Planning and Research (GPDPR)

NHS Digital are developing a new, more secure and more efficient way to collect patient data, called the General Practice Data for Planning and Research data collection. There is no set start date for this collection and will only do so when we, and our partners, are confident that we have engaged, listened, learned and made changes as a result. See link for further information - General Practice Data for Planning and Research (GPDPR) - NHS Digital.

Identity and Contact details of the Data Controller and Data Protection Officer  
Practice Contact Details
West Hampstead Medical Centre, 9 Solent Road, London, NW6 1TP
Practice ICO Reference Number: [ICO Reference Number Z6994021]
Data Protection Officer
You can contact the data protection officer by post at the practice address, addressed for the attention of the Data Protection Officer.
The Data Protection Officer service is provided across NCL practices by:
Name: Steve Durbin
Please quote the practice name in any communication.
Organisations we share your your personal information with
We share information about you with other GPs, NHS acute or mental health Trusts, local authorities, community health providers, pharmacists, commissioning organisations, medical research organisations and some specific non-NHS organisations for the purposes of direct and indirect care delivery of care. 
We are required under the law to provide you with the following information how we process your personal data, the purpose of proposing, recipient/categories of your personal data, the identity of our Data Protection Officer (DPO), how long we retain personal information about you, the legal basis and justification for the processing, and your right to view, request access copies of your personal information, or object to the processing.
Included below is a table of the organisations we share information about you with split into the following categories. In all cases, the data controller and Data Protection Officer (DPO) are as listed in section 6 above:
a.    Direct Medical Care and Administration
b.    Other primary care services delivered for the purposes of direct care
c.    Statutory Disclosures of Information
d.    Processing for the Purposes of Commissioning, Planning, Research and Risk Stratification
e.    Data Sharing Databases
f.    Data Processors